Browse Tag by MediaWiki

MediaWiki – Software moving towards the future (Part 1 of 3): Skinning, Mobile, Dialogues

There is a lot happening for MediaWiki at the moment. Further development of the software has been getting recognisably bolder for more than a year. It is getting exciting! In 2015 we will see many changes which up to now have been being worked on in the background. In just a few years, the system will no longer be comparable with today’s MediaWiki. Both the technical architecture and the user guidance is being rethought and tailored to the new expectations of the users. We want to quickly introduce you to the newest development projects.

The new impulses in MediaWiki development come primarily from the Wikimedia Foundation (WMF), the operator of Wikipedia and its sister projects. The foundation sees its core task for the future as software development and is looking to build up its personnel in this area a great deal. The new executive director of the foundation, Lila Tretikov, announced in October 2014 that the majority of investment will flow into product development and software development. Within this, priority will go to building up mobile functionality (for more on this see the entry by James Temple). Continue Reading

BlueSpice and MediaWiki templates for content boxes

With this wiki box set, it is possible to achieve more structure and overview in a wiki article. You can highlight content and distinguish it from the surrounding text. These boxes are a great support to improve the quality of an article and to add some design to the articles to make it more appealing for your interested users. You can insert text, links, files and lists into the box – the same way like you know it from normal wiki content – to provide useful tips, documents and further information in addition to the article text. Use this content highlight boxes in MediaWiki or in BlueSpice wikis – it is compatible with both systems.

You can buy them in the BlueSpice shop : you will get eight designed content boxes as easy-to-import xml-files, with extra designed icons, a usage description and master copies – for only 7,99 €. We provide the box templates in seven different colors: green, grey, orange, purple, red, turquoise and BlueSpice style (CI). The colors of the box set perfectly match with the navigation icon sets, which can be downloaded for free in the shop. The boxes are responsive and available in English and German.

Box Documents: Link important documents, that are related to or necessary for the article. In the box, readers will notice immediately.


Box Good to know: Write a short hint and make it more visible with the “Good to know” box.

box-Good to know-bluespice

Box Info: Set a highlight of an important abstract or a accentuate a note with the “infobox”.


Box News: Separate news or updates from the rest of the article.


Box Protocol: Link related protocols so that they get the attention they need.


Box Related Articles: Link similar articles manually to connect related articles and motivate the user to read more about this topic.

box-related articles-bluespiceBox Tip: Insert some helpful information in the “tip” box – readers will be thankful when they don’t have to search for additional advices.


Box Useful Help Articles: Link – for example – to the BlueSpice helpdesk, to YouTube tutorials or to helpful documents in your file system.

box-useful help articles-bluespice


Knowledge management and handbooks in the financial sector: A wiki with blog for the Saalfeld-Rudolstadt district savings bank

“Finally, more time for business thanks to the Web 2.0 – The Saalfeld district savings bank cracks open its knowledge silos and finds a new way to deal with rules” by Christian Sauer (summary of the progress report by Nathalie Köpff).

It is well-known that many things in Germany are over-regulated. Instead of supporting creativity and entrepreneurial thinking and action, too much regulation blocks the big picture and leads to redundancy, or in extreme cases to contradiction. The introduction of the Web 2.0 breaks open knowledge silos, helps colleagues share newly-acquired knowledge, in a central place accessible by all, for example in the intranet. Members of staff should have an information platform available which motivates their active cooperation, adding discernible value.

Online organisation handbook and open documentation

The Saalfeld-Rudolstadt district savings bank wiki meets both requirements. One part of the wiki satisfies the statutory and supervisory editorial requirements. This area fixes the procedural rules for business operations. Amongst other things, there is an open area in which the staff can freely document their knowledge. A blog provides support for the system, giving a non-binding form of transmitting information.

The main page of S-Pedia links to important innovations
The main page of S-Pedia links to important innovations

The backing of the management was indispensable to guarantee a wide enough basis for support and initiative. Furthermore, users were needed who really see the need, and last but not least a suitable provider. To get the project of the ground, one has to concentrate on the users, as they will be working with the system later on. For this reason, members of staff from the most diverse divisions of the company were integrated into the planning process right from the start. Taking the requirements of the users into account early on, avoids acceptance problems later on and developments missing the users’ requirements. In the case of the district savings bank, the first job was to determine the central activities clearly and specify a name for the platform: S-Pedia. Continue Reading

Creating online documentation with BlueSpice for MediaWiki – tips and hints

Documentation with wiki engines isn’t an innovation anymore, you will find a lot if you look out for them. Especially software developers themselves seem to have a pioneering role in that segment. A lot of those documentation platforms take advantage of the collaborative character of a wiki and let the community be involve in the project. Public but also intern documentaries are increasingly appreciating the specific wiki structures to implement e. g. online manuals. BlueSpice MediaWiki offers powerful tools to support editors while working with the wiki to create online documentations. Please note that a lot of those tools are already available in BlueSpice free, others are additional and fee-required.

The main difference between similar proprietary systems and the open source system BlueSpice is the flexibility: You only get what you really need and you also only pay for the functionality you ordered. Furthermore, with BlueSpice there is neither a license fee nor a graduation of prices according to the number of users. The authorship grows without causing any further costs. And another very important fact is, that there is no vendor lock-in, which means your data belongs to you and is still available even if you decide to terminate the contract.

But let´s get back to the aspects concerning the content in documentations, which are normally most important for the argumentation during a planning and decision phase. In the following, we present the most important questions when implementing an online documentation and give some answers: Continue Reading

Create technical handbooks in an enterprise wiki – the TenneT TSO example

tennet-logo-180pxManaging documentation and handbooks has become one of the most common uses for wikis in companies. But how does such a platform actually look? Well, let us show you the business wiki “transpedia” from TenneT TSO GmbH.

TenneT TSO GmbH is a German subsidiary of the Dutch electricity supplier TenneT operating an ultra high voltage network (220kV and 380kV) with a total length of about 10,700 kilometres. This gives them coverage of 40 percent (140,000km²) of Germany so they indirectly supply about 20 million people with electricity. TenneT constructs and operates infrastructure for transmitting electrical energy both on land and at sea. In order to construct and maintain these far-reaching networks, they need to put guidelines in place. TenneT has been using a Hallo Welt! wiki since 2009, to maintain their technical regulations and keep them up to date. The system was upgraded to the newest BlueSpice version in 2014.

Essentially, it involves the handbooks Building and Construction (BuE), and Network Management and Working in the Network (NAN). These contain the internal regulations concerning the construction and operation of the technical equipment and, since 2010, have been displayed in “transpedia”. Continue Reading

New BlueSpice packages for advertising and ratings

We offer two new packages for BlueSpice.

1. BlueSpice [rent a link]

This is a package developed especially for public wikis, which enables you to display banner ads and directory entries in your wiki. It brings a manager for customers and banners, where you can also define campaigns with start and end date. Banner ads are displayed next to the article and can be assigned page-based. Also the rotation to show more than one banner on an article is possible. Also set direcotry entries to the articles. Those appear on an extra page, which is related to the article it belongs to. You decide, if the page is accessable by a link in the Statebar or in an extra tab on top of the article.

If you want to read more about [rent a link], visit the BlueSpice website. Or take a look at, where you can see how it looks like. To watch an example for the directory entries, take a look at the BlueSpice article on


Example for banners in a wiki
Example for banners in a wiki

2. BlueSpice [rated comments]

With this new package, you get an star rating tool, to rate articles with up to 5 stars – like everyone knows e.g. from Amazon. In addition to the rating feature, the package enables the users to write comments and recensions, discuss contents and topics and exchange experiences.

Read more about [rated comments] on the BlueSpice website. An example can be found at Take a look at the article about “Gimp“. You can see the average rating and the number of evaluations next to the article title. Go to the bottom of the article to read the comments and to see how [rated comments] works.

Rate and comment articles
Rate and comment articles

BlueSpice, MediaWiki and the outlook for libre knowledge

BlueSpice for MediaWiki is a commercial project. The plan to develop an enterprise distribution for MediaWiki was driven by the aim of making a profit and creating jobs.

Nevertheless, it is time to say a few words about other aspects of the BlueSpice project. For BlueSpice is also a project that should push along the development of MediaWiki and the construction of free knowledge platforms on the Web.

I will consider three aspects here.

1. Wikis are society’s future repositories of knowledge and BlueSpice should make a contribution

An open society needs a place to gather knowledge, to organise it and to map it. In the future we will find society’s memory on the Web. Political Wikis show how important this memory is. Lobbypedia and its English predecessor powerbase from spinwatch are two good examples. NGOs collect information there about lobbyists, politicians and organisations making networks and strategies transparent and making the information available for research. Think Tank Network Research is a similar research project. I could go on and on with this list.

It is not just in politics that we need a central platform on the net where we can collect free knowledge centred on particular themes, but also areas like leisure, culture, sport, business and health. Regional and city wikis have already become the trailblazers here.

And there will be wikis which save content from other websites so that it can be further developed and worked upon.

There is no system better suited to such tasks as MediaWiki software. And MediaWiki has a special role because the software is available under a free licence and, being an integral part of the Wikimedia projects Wikipedia, Wikimedia Commons and Wiktionary, has the best outlook for development.

So that the operators of wikis can carry out their work with significantly less technical personnel and budget than Wikipedia, they need MediaWikis which can be expanded with inexpensive software packages fitting their needs.

So BlueSpice publishes its free version, not only for marketing purposes, but also so the software can make life easier for those involved in such projects.

2. MediaWiki is becoming a software framework and BlueSpice is a step on that road

More and more projects are starting using MediaWiki as a basis and putting further pieces of software on top. With MediaWiki, you can operate an online encyclopaedia. However, if you does not want to do that, you will need another user interface but you can continue to use the basic structure. This means that the basic system stays the same, MediaWiki, delivering authentication, rights management and categorisation. On top of this comes, for example, BlueSpice, making the system into a company wiki.

A couple of further examples:

  • Translatewiki extends MediaWiki into a collaborative translation management system.
  • There is an initiative in Germany, which builds on MediaWiki to safeguard the basic provisions for media. For this, MediaWiki needs a additional layer which can provide and manage films.
  • At Hallo Welt! we are doing something similar, working with the project LinkTank, a collaborative link directory, and with Musikwiki, a place for collecting musical score. In one project one edits music scores and on the other collects links related to a theme.
  • Wikimedia Commons also only needed to further develop the user interface to make a really attractive platform for a picture library beyond Wikipedia.

MediaWiki has a very special role in open source applications. The software is completely unrivalled as a framework for “collecting open knowledge”. WordPress would be comparable as a basis for communication and social networking solutions.

Thus, we see BlueSpice as one of many steps in the development of MediaWiki into a general framework for free knowledge. This process tests out new possibilities and builds up knowledge which can be useful for other projects.

3. MediaWiki needs an ecosystem and BlueSpice is a contribution to this

The most successful and innovative open source software projects have developed a vibrant ecosystem that putting together both non-profit and for-profit agents, each driving the development in different ways. A large circle of developers is created. The software can assert itself over propitiatory systems and even force them back.

MediaWiki has a very underdeveloped ecosystem compared to other software projects. This means that commercial development in the whole project can be put to good use. Many projects need, for example, a user management system in the backend. In this form, this is not necessary or possible for Wikipedia. All others, however, need exactly this extension. Now these were firstly developed for companies and are now available as free software. I could add many further examples from the development of BlueSpice.

We need, therefore, better general conditions and more energy for a MediaWiki ecosystem. It is true that the Wikimedia Foundation has recently invested more money and energy in software development. However, this will not be enough on its own. Even for sister-projects like Wikimedia Commons, the capabilities necessary are often not there. For this reason, the focus is on third party developers and one wants to support the development of a MediaWiki ecosystem.

This is a step in the right direction. The new initiatives from the Wikimedia Foundation, to develop MediaWiki further and to create a new economic setting is bringing new energy to the whole project. This will open up new vistas to free knowledge projects.

Here, BlueSpice is just one cog in the machine. But it can and will be the basis for completely new types of project.

The decision, in the end, will be made by the users and the community.

MediaWiki tutorial – Where can I find helpful information? Comparing wiki software

Vergleich von BlueSpice, Confluence und MediaWiki
Comparison of BlueSpice, Confluence and MediaWiki

If you would like compare MediaWiki with other wikis, you can look at the masks at
You can find innumerable small wikis and also the larger, more well known ones. Both open source and proprietary wikis are listed.
As well as the features of the wiki one also has suggestions for service providers which offer support for the system. A list of other wiki systems comparable to that chosen are also displayed. As far as features go, it should be said that only the standard functions of the software are considered. If a system can do more than this is not displayed on Wikimatrix. All about MediaWiki

This is the central page for all questions about the software. The site is in English and many articles are translated into other languages too. A quick tip: start by clicking on “your language” in the box at the bottom. organises the information about the software MediaWiki into three areas:

  • Users: How do I use a MediaWiki? How do I write something in it?
  • Administration: How do I install MediaWiki? Which extensions are there? How can I adapt the system further?
  • Developers: Developers handbook and further help assistance

Once can find a user handbook and a technical handbook here too. Of course, there is a MediaWiki hand book in the Wikibooks project.

Wikipedia’s help page: Help on working in and with MediaWiki

As Wikipedia is the biggest and most famous project in the world, it has innumerable help pages available. Many users look here first as the articles are very well written. And also because can be too technical or simply too “English”.

However: MediaWiki is the software on which Wikipedia is based, not Wikipedia itself. People often ask us: I have seen this in Wikipedia, where is that in my MediaWiki? The answer is: Wikipedia uses a specially adapted form of MediaWiki with specific extensions, integrated templates and configurations, which do not come automatically with the standard software. For this reason there may be differences.

The help pages from Wikipedia give an overview of all sorts of different topics. The pages are organised under “Help:”, which is called a namespace. This means that everything which has something to do with the topic “help” is found in this “space”.

  • Help on editing: How do I add a new page? How do I format the text? How do I add pictures? and much much more.
  • Using templates: Text blocks like info boxes to copy and paste and further tips.
  • Guidelines for good articles and basic principles – really worth reading.
  • Explanation of the software’s features, like for example namespaces.

Anyone who is fairly new should definitely start by clicking on the links you can find there. This takes you to the relevant portal where you can find many more important links to take you further.

YouTube: Screencasts for differing themes (the good ones are generally in English)

This introductory video is very good: What is MediaWiki?

On you tube you can find some introductory videos. However, these are often about installation. Like this one for example:

There are also some videos about working in MediaWiki – for example creating and editing with templates. There are many tutorials on various themes in English; for example the youtube user “Kristinpedia” has posted many.

Help for BlueSpice for MediaWiki

And last but not least, advice on BlueSpice for MediaWiki. As this distribution is set up on MediaWiki, all MediaWiki help is also valid for BlueSpice. If one has BlueSpice installed, one can see some changes which affect how the wiki handles. A great deal is simplified, for example uploading and inserting images. You can find your first help desk for BlueSpice at As far as the free support for BlueSpice is concerned, we are still very much at the start. Thus for all who want to spread their knowledge: Join in and make articles, videos, screencasts and so on about working with BlueSpice.

PDF Export for MediaWiki

There are lots of possibilities for exporting MediaWiki articles as PDF documents.
Some further developments I want to outline here:

Wiki as the central source of knowledge

There are many good reasons for supplying a Wiki with a PDF export facility:

  • Extracts, logs, check lists or short descriptions may be needed on paper or may need to be sent via e-mail.
  • Whole topics or areas of knowledge may need to be made into brochures or books so they can be available, for example, on the website for users, service providers and partners, or offline for field staff.
  • Intermediary versions of handbooks might need to be kept, for example, to supplement contracts and invitations to tender or as documents giving a basis for auditing.

Using a wiki as a central medium here has the obvious advantage that rather than having innumerable PDF documents flying around, the texts can be developed in the wiki and kept up to date. The PDF export function will then give out the most up to date version.

How to create my first PDF export

If you want to add a PDF export facility to a wiki, first work out whether you just want the readers to be able to export individual articles as PDFs or if you want to give them the opportunity to put together a selection of articles in a “book”. The second option is a more technologically complex.

Furthermore, decide whether the firm’s CI should be used and how far you want to go with providing the user templates. Will the PDFs always have the same layout? Do they have, for example, the same coversheet? As soon as this is decided you can get started.

MediaWiki has no PDF export facility in the standard software. However, you can find a whole set of PDF extensions at with individual installation instructions: Continue Reading

MediaWiki vs. Confluence? Not a question of features

When businesses want to make use of professional wiki software, they come quickly to the question of whether they should choose MediaWiki or Confluence. Confluence is a wiki specially developed for the needs of businesses. The concept for MediaWiki is, on the other hand, for the huge online encyclopaedia Wikipedia. Having more than 750,000 downloads per year, MediaWiki has a decisive lead as the standard wiki software, in business too.

Fans of Confluence used to complain that MediaWiki was not really suitable for businesses. And one can find serious comparative studies which completely ignore the possibility to extend and adapt MediaWiki. However, the extendibility and adaptability of MediaWiki is an essential feature of the software. The project page alone lists more than 1,800 extensions.
And, since the publication of BlueSpice, there is a completely free enterprise distribution for commercial users, which can be extended to suit individual needs via modules.

To show how MediaWiki really is a solution for business, I have collected together the most common objections to MediaWiki and I comment on them below. Continue Reading