A new model for BlueSpice

BlueSpice Website

We set ourselves a couple of goals for 2015 and 2016 at our strategy meeting at the start of January. The most important ones relate to the MediaWiki distribution BlueSpice. We are making this successful product truly open source, offering new prospects for customers and partners.

100% subscription, one product, no more modules.

We have been developing the BlueSpice service model further and further over the last five years. In the future, BlueSpice will be made available in an integrated distribution. This means that the additional modules that require payment will be collected together in a single edition. Customers will thus be able to use all the modules from the outset. And, above all, you will gain tremendously from new developments as all our latest innovations will be contained in this distribution. This means that those new developments will always be available for subscribing customers whenever they want. This will save you the trouble of having to purchase them separately. Furthermore, as there will no longer be costs for each module, getting started with a professional solution will be significantly better value.

In parallel, there will still be the popular distribution BlueSpice free, which is downloaded 20,000 times a year, and used in over 130 countries and more than 20 languages. The free distribution contains the same scope of services as before, and remains the ideal first step in collaborative knowledge management.

Supporting growth and propagation

Why are we doing this? Firstly, because now we can. The major Linux distributions Red Hat and Suse have always been the examples we have followed: The best open source models for customers and developers are made in the Linux environment. However, moving away from project business and without outside capital, we are only now able to take this step.
Another reason is that we want to build the best open source wiki with new partners. This is only possible with extensive openness, technically and economically. The module system has been good for us and our customers. However, it is now blocking us from developing MediaWiki further into the most popular Wiki software for businesses. A module system will become too complex and opaque for customers and developers as we grow further. Also, we do not want to lose our way in administration, but rather to concentrate on development, integration and quality assurance.

Radically open source

For this reason too, we are radically opening the development to external developers. They can, from this year, contribute to all BlueSpice extensions, including those which had been previously unavailable. In this way, we open up the project for other developers, accelerate the programming and improve quality assurance.
Last but not least, BlueSpice should become more compatible with SemanticMediaWiki (SMW) so that customers and partners need no longer decide whether to choose SMW or BlueSpice. Using both is already a possibility. But, by the end of the year both worlds should interlock better.

It will be a busy and interesting year. The new version will already be ready for examination and ordering at Cebit. We have already set out the stages which will follow this. We will be moving towards an ecosystem, which is a familiar concept from other open source projects.

We look forward to all your support and cooperation.

MediaWiki Images – What you need to know about uploading and inserting images

Images and screenshots are an essential part of the content. The visualization of content supports the understanding and the motivation to spend time on the text. But how can I upload pictures in MediaWiki and how do I insert it in an article? I will show you three ways how to display the pictures in your article – one in an original MediaWiki and two in BlueSpice. Also I will give you some background information on images in MediaWiki. Continue Reading

Advent calendar 24: Create a category cloud


The CategoryTree is a nice feature to list all categories and to give your users an overview of the topics in your wiki.  But if you are using BlueSpice, it also provides a tag cloud for categories, which looks more fancy and can be configured and designed like the minimum font size, the increase factor, background or you can exclude categories from the tag cloud. To include the standard tag cloud in an article, just insert


at the position where it should be displayed.

The style definition is placed in the opening tag, e.g. <tagcloud style=”background:black;”> and the definition of the output can be written between the two tags, for example:
exclude=products, templates


Read about the capabilities how to configure the tag cloud in our helpdesk article.

Advent calendar 23: Provide a dynamic view of the wiki’s category structure as a category tree



In BlueSpice and MediaWiki you can display the category system as a category tree. With the category tree, the user gets an insight into the structure and the yet available categories and articles. To insert a category tree into any wiki page please use the categorytree-tag and one of the existing categories from which the category tree shall start. In this example it is top level


There is also a special page for displaying the category tree – just call up “Special:CategoryTree”.  This page provides a form where you can type in the category you want to be shown. You also have the choice whether all pages of the category, only the category (with subcategories if available) or all pages except the files should be shown.

For more detailed information and attributs for the categorytree-tag please have a look at mediawiki.org.

Advent calender 22: Upload a new version of a file


If you click on an image, which is uploaded and linked in your wiki – you will be redirected to the meta page of this file. Here you can discover a lot e.g.

  • size of the image
  • meta information of the image
  • you can see on which pages the image is used
  • and it is also possible to upload a new version of this file

Especially this last point is very important not only for images but also for files. Because if you have a new version of this file, which might be linked or used in several other pages, just click on „upload a new version“. Afterwards upload an „updated“ modification. Now, in every page this file is used, the new version will be shown – you don’t have to edit and update every page.

So you avoid spamming your wiki with too many files that might be named like „photo-account-manager“ „photo-account-manager-new“…. Just replace the original file with this functionality and you have replaced the file. Like you know it from the version history of articles, also the files have their own version history with the time a version has been uploaded and the user who did that. In the same way as you do it for articles, you can also rollback to a former version.

Advent calendar 21: Mass deletion of articles



Not only Wiki gardeners of public wikis need to clean-up their content. Also wiki gardeners of company-internal wikis should do a regularly maintenance work. For example when users create a lot of test pages, because they don’t know that there is a sandbox. To delete one page after another is very laborious – therefore you can use the MediaWiki extension „nuke“ (that is also included in all BlueSpice versions) to delete several pages at once. You can also make settings for this extension e.g. limit the deletion for a special namespace, user or articles that include a certain word.

This functionality is provided on the special page “Special:Nuke”.

For more information about this feature visit our helpdesk: https://help.bluespice.com/index.php/Nuke

Advent calendar 20: Use the ISBN in your articles

Some companies also use the wiki for the educational training of their employees. In addition to the advices in the article, it is helpful to list further literature there. The ISBN search of the wiki supports the interested user with the functionality to automatically link to the book in a bookstore you choose. You only need to specify the ISBN number (ISBN-10 and ISBN 13) in the list of literature for every book and a click on the number will lead the user to a special page, where he can choose a bookstore, e.g. Amazon or Barnes & Noble. After choosing one, it leads you right to the product in the bookstore where you can order the book.

There is also a special page – “Special:BookSources” – where you can type in an ISBN number, choose the bookstore and get the product page of the book there.  But if you want to insert this functionality somewhere in your article, you only need to mention the ISBN in the correct form there like:

ISBN 3540351507 or ISBN 978-3540351504

You don´t need any special tag or wiki syntax. As simple as it is – it will work!

Advent calendar 19: Multi-upload for images


The standard feature for uploading images in the wiki is only for single uploads. But this is very laborious, if you need lots of pictures, which should be available in the wiki.  A small and free program solves this problem and helps for this task with an multiple upload feature – the “Commonist”.
The tool was developed  as an upload client primarily for Wikimedia commons. But you can configure it with the path to your wiki(s). The images will be uploaded in the wiki you defined automatically.

Download the Commonist and read our helpdesk article to find out how to configure and use the upload client.

By the way, you can use Commonist for both – BlueSpice and MediaWiki!

Advent calendar 18: Statistical information on the wiki


For BlueSpice administrators, there is a special page that provides several statistics and diagrams. Call up the page “Special:ExtendedStatistics”. Here you can start different statistical queries like number of users, pages, content pages, edits as well as edits per user and search queries.
Once you have choosen a query you will get the possibility to define e.g. the range of date, resolution, namespaces, categories, users and other settings that are related to the query. Click on “Create a diagram” to see a visualization of the statistical information. Afterwards you can export the diagram as a svg or png file.
By the way – in the admin dashboard you will also find some of those statistics.
Furthermore, you can configure the “Extended Statistics” in the admin preferences. Exclude single users from the statistics (e.g WikiSysop) or raise the number of steps.

Advent calendar 17: Moving the table of contents


In MediaWiki and BlueSpice the table of contents will be shown at the very beginning of an article, when there are more than three headings. If you want to place it somewhere else, choose a position in the text and insert __TOC__ to display it right there. The same command will also force to display the table of content, even if there are less then four headings in the article. If you use __TOC__ several times in the text, it will ony appear at the first word’s position.
In the other case, if you don´t want a table of contents, meantion __NOTOC__ somewhere in your wiki code and it won´t be displayed, no matter how much headings you used. __TOC__ overrides the __NOTOC__ command, if you are using both in one article.